Creating appointments in StaffCal

An appointment is simply an event for an object.

If the object is a person then the appointment might be a meeting, or whether they are in the office for the day.

If the object is a meeting room, then the appointment might be when the room is booked and by whom.

If the object is a vehicle or an asset like a projector, then the appointment might be when the asset is taken out and who has taken it.

The start time and duration of appointments can be set in three ways.

By using a combination of the From, To, Now and Duration buttons and spin boxes.
By using the Morning, Afternoon and All day buttons. Note: The times for the period buttons are set in the StaffCal options.
By clicking on a start time in the time picker and dragging to an end time.

Title

The title of the appointment is typically the activity, (eg: fire training) or in the case of a booking, who is booking the object.

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Date

The date of the appointment

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Date picker

Opens a calendar to select the date of the appointment.

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Location

Where the appointment will be (eg: Conference Room A), or in the case of an asset (eg: a projector) where the asset will be used.

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From

The time that the appointment starts. This is set in five-minute increments. You can enter the time manually or use the hour and minute selectors to set the time.

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Now

Sets the appointment start time to the nearest five minute block of the current time.

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I am working

This is commonly used to denote that the person is 'working' but not necessarily in the office. However this can be used to show other information. For example: if the object is a meeting room rather than a person it might be used to denote whether the meeting room is in use.

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I am in

This is commonly used to denote that the person is In the office. However this can be used to show other information, for example: if the object is a asset rather than a person it might be used to denote whether the asset is in use.

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Override existing status

This overrides the in/out and working status of any pre-existing appointment who's timing is overlapped by the new appointment.

An example of this would be that you might make an appointment for 'In the office all day', 8am to 5pm with the status of 'working' and 'in' (ie 2 green dots on the group calendar). Then you might make an appointment for 'Lunch meeting' from 12 - 1pm which overrides the status of 'in' with the status of 'out'.

Between 12 - 1pm your status will show as 'out' (ie: a red 'out' dot on the group calendar) as the 'Lunch meeting' appointment has overridden the 'In the office all day' appointment. The rest of the day your status will show as 'In'.

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To

The time that the appointment ends. This is set in five-minute increments. You can enter the time manually or use the hour and minute selectors to set the time.

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Duration

The duration of the appointment. This determines and is determined by the To spinbox.

You can use the hour and minute selectors to set the duration.

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Morning

Sets the appointment duration to all morning (the morning duration is set in the options window).

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Afternoon

Sets the appointment duration to all afternoon (the afternoon duration is set in the options window).

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All day

Sets the appointment duration to all day (the all day duration is set in the options window).

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Time picker

Shows the appointment duration in a graphical form. You can drag and drop with the mouse here to set appointment start times and durations.

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